Every accommodation,
documented
and defensible.
Built for HR — included with every LeaveChamp subscription.
ADAChamp tracks every accommodation case from initial request through closure: the interactive process log, medical documentation tracking, essential functions analysis, and the reporting your team needs to stay compliant and defend every decision.
Full ADA case management, structured for the record you need
ADA accommodation cases generate more documentation than most HR systems are built to handle. ADAChamp gives each case its own structured record: a configurable status workflow, a tamper-proof interactive process log, separate tracking for medical documentation requests, and per-case essential functions analysis.
Ten status stages come pre-configured — Draft, Submitted, Under Review, Information Requested, Pending Decision, Approved, Partially Approved, Denied, Withdrawn, and Closed. Organizations can add custom stages without modifying the system defaults, which stay protected from accidental changes.
Cases support nine accommodation types out of the box, and a single case can carry more than one.
Interactive process log
Your proof it happened.
The interactive process is a legal requirement, and the log is your proof it happened. Every meeting, decision, and communication gets recorded in an append-only audit trail.
Sixteen interaction types cover the full scope: initial request acknowledgment, requests for and receipt of medical information, employee and manager meetings, proposed and offered accommodations, employee responses, decisions and decision communications, implementation confirmation, follow-up check-ins, requests for reconsideration, and case closure.
Append-only
Log entries cannot be edited or deleted after creation — the audit trail is the audit trail.
Tamper-proofMedical documentation tracking
Separate from the log.
Documentation requests track separately from the case log so you always know what you asked for, when you asked for it, and what came back. Each request records the documentation type, due date, delivery method, and received status.
Deficiency notes attach to the original request without overwriting it, and clarification requests log with their own dates. The record stays intact regardless of how many follow-ups it takes.
Received status
Per request
Documentation type · due date · delivery method · clarification log
Essential functions analysis
Per case. Audit-ready.
For each case, document the job functions relevant to the accommodation decision, classify each as essential or marginal, record the basis for that classification, and note whether the employee can perform the function with the accommodation under consideration.
That per-case record builds the documented foundation for approval or denial decisions and holds up if a decision is later reviewed.
Per function
Four reports, built in
Filter, sort, and export. No configuration required to get answers about your accommodation program.
Case Summary
A filterable table covering all accommodation cases — status, type, assigned reviewer, and date range, with global search.
Open Cases by Age
Every open case sorted by days open, with color thresholds that flag cases approaching risk windows.
Outcome Summary
Closed cases aggregated by terminal status with counts and percentages, filterable by date range.
Overdue Follow-Up
Every case with a past-due follow-up date, with days overdue calculated for each one.
Four metrics, visible from day one
ADA metrics display on the main LeaveChamp dashboard. Each card links directly to the filtered case list.
Included with every LeaveChamp subscription
ADAChamp is included with every LeaveChamp subscription. For teams managing both leave and accommodations, there's no second system to buy, configure, or sync.
Four permission tiers, already in place
The same access model that governs FMLA cases governs ADA cases. No separate permissions to configure.
Org administrator
Full access across all employers in the account.
Leave manager
Full access within their assigned employers.
Leave user
Create and edit cases, add log entries, and upload documents. Cannot delete cases.
Read-only user
View all cases without making changes.